AI document processing reads invoices, forms and orders, extracts the key details, checks the figures, and enters them into your systems automatically — replacing manual data entry.
Every invoice, form and order keyed in by hand is time spent and a mistake waiting to happen. AI document processing reads them for you, pulls out the details, checks the figures, and enters them into your systems automatically. The data entry simply stops being someone's job.
Book a free auditYour document automation takes in the paperwork your business runs on, invoices, orders, forms and contracts, in whatever format it arrives, and reads it the way a person would. It extracts the details that matter, checks the numbers as it goes, and writes them straight into your accounting, ordering or management system. What used to be hours of typing and double checking happens in the background, accurately.
It is the kind of setup we built for Kenu Solutions, where orders arriving across different channels and in different formats are now read, checked and entered automatically. Order processing time fell by 85%, 8 hours of manual data entry were freed each week, and the error rate has been near zero since go-live. The systems we connect most often include Xero, QuickBooks, Sage, FreeAgent, Unleashed, Cin7, Shopify, WooCommerce and Airtable. The input can be a PDF, a scanned image, a photo taken on a phone, or an email attachment.
Unlike template-based tools that break when a document format changes, AI document processing reads intent rather than position. When a supplier changes their invoice layout or a new customer uses a different order form, the system handles it without needing to be reconfigured. It adapts to variation the way a person would, and flags anything it is genuinely uncertain about rather than guessing.
Document processing automation delivers the most value when the same type of document arrives regularly, needs the same information extracted, and that information needs to go somewhere specific. These are the types we build for most.
An accounts payable team that processes fifty to five hundred invoices a week spends a significant share of its time on data entry. AI invoice processing reads each invoice, extracts supplier, amount, due date and line items, checks the figures, and posts them to Xero or Sage automatically. The team reviews the exceptions rather than every record.
When purchase orders arrive from multiple customers in different formats and need to be entered into a stock or fulfilment system, the manual keying is slow and error-prone. Document processing reads each order, extracts the SKUs, quantities and delivery instructions, and enters them into the fulfilment system ready to pick and pack.
Law firms, accountants, HR consultants and healthcare providers handle large volumes of structured forms: application forms, onboarding questionnaires, assessment documents. Document processing extracts the key fields from each form and populates the relevant CRM or case management system, removing a significant source of manual entry.
Many businesses in construction, field service, and logistics still receive a lot of paper: delivery notes, time sheets, inspection forms, job cards. When these are scanned and emailed in, document processing reads them and updates the relevant system automatically, removing the step where someone keyboards the information from a scan.
We map the document types you handle, what needs pulling out of each, and where it needs to end up. The automation is trained on your actual examples, not generic samples.
It connects to wherever documents arrive and to the systems they feed. We test it on your real documents and check the accuracy before it goes live. Most builds are live in two to three weeks.
We host, monitor and maintain it every month, and keep it accurate as your documents and systems change. You never touch the plumbing.
The first change is obvious: hours of manual data entry simply stop. But the downstream effects matter too. When data enters your system faster and more accurately, the reports that depend on it are more current and more reliable. Invoices that used to sit in an approval queue because they had not been entered yet get processed the same day they arrive.
Read our guide on which business processes to automate first to see where document processing fits in a broader automation plan.
Invoices, purchase orders, delivery notes, expense receipts, application forms, contracts and more. Handles PDFs, scans, phone photos and email attachments.
High for well-structured documents. For messier formats, the system is trained on your actual examples before going live. Anything uncertain is flagged for human review rather than guessed at.
In whatever system you use. Common destinations: Xero, QuickBooks, Sage, FreeAgent, Unleashed, Cin7, Shopify, Airtable and custom databases.
Documents below a confidence threshold pause for human confirmation. You get the speed benefit on the majority without risk of silent errors on edge cases.
Processed under UK GDPR rules with careful access controls. Document content is not stored beyond the immediate processing task.
Yes. AI reads intent rather than position, so it handles varied invoice and form formats without needing a separate template for each supplier.
Book a free audit. We will look at the paperwork landing on your team and show you how much of it could be read and entered automatically. No charge and no obligation.